Where is my ancestor hiding in that big database?
Enriching Your Family History through Pictures and Stories - BONUS webinar by Amie Bowser Tennant now available

Searching the Heir & Devisee Commission for Canadian Ancestors

Searching the Heir & Devisee Commission for Canadian Ancestors

For those searching ancestors in Upper Canada (present day Ontario), Canadiana.org has some wonderful digital images of miscellaneous databases online. One of these is the overlooked but valuable Heir & Devisee Commission papers 1797-1854, which are found in their Heritage Collection.

Quoting from their website "In 1797, the government of Upper Canada (now Ontario) established the Heir and Devisee Commission. Its purpose was to clarify land titles for settlers on unpatented land. If your ancestor was living in Upper Canada around this time, there is a chance that you might find them referenced in this collection. Records can include: affidavits, bonds, location certificates, powers of attorney, orders-in-council, copies of wills, mortgages, deeds of sale, and testimonial letters." [Source: Canadiana.org]

Film 1146. 1795 Certificate that Jonas & Abraham Larroway were in Butler's Rangers in American Revolution
Film 1146. 1795 Certificate that Jonas & Abraham Larroway were in Butler's Rangers in American Revolution

This digitized but unindexed collection consists of 21 microfilm reels. The reels contain various volumes of the Heir & Devisee Commission papers, starting from Volume 1 to Volume 104. Canadiana.org provides a list of each microfilm and what volume numbers are included, plus a very brief description of what is contained in the volumes. For example, the first microfilm H 1143 contains Volumes 1 to 6. Volume 5, as an example, is said to contain Notices of claims, received but disallowed or unresolved, arranged alphabetically for the Eastern District ca 1809-1841.

Film 1140. German Birth Certificate 1767
Film 1140. German Birth Certificate 1767


These descriptions are very useful to the researcher as we can narrow our browsing to those microfilms of interest to us. It's still a time-consuming task as there are no indexes and each volume is arranged differently. Some are alphabetical, some are by district and some appear to have little, if any, organization.  But this listing of microfilms with volumes contained should narrow our search.

Unfortunately Canadiana.org's listings of what is in each microfilm are incorrect, as is their main title "Heir and Devisee Commission, 1777-1854". The correct dates are 1797-1854.

10 of 21 Films Are Wrong on Canadiana.org

As mentioned, Canadiana.Org has digitized 21 films of the Heir & Devisee Commission Papers and that's a good thing for genealogists. But since their index and description of what is in each film is incorrect for almost half of the films, their usefulness for genealogists is greatly diminished.

I discovered the incorrect listings in the online finding aid when searching for a specific time period in a specific location. Using the list provided on Canadiana.org, I chose the appropriate images for Niagara.  But as I scrolled through I realized something was wrong. I seemed to be looking at documents for the Johnston District, not Niagara area. Then I came across a cover page - a typewritten sheet stating what volume number I was viewing and a description of what images came next. But the volume number was wrong and should not have been on that particular microfilm according to the list provided by Canadiana.org.

With that I began a methodical (slow!) search of every microfilm that has been digitized and placed online. That allowed me to create a corrected list of films and their contents.

I should mention that I approached Canadiana.org about the incorrect indexing and offered them my corrected index. After several unanswered emails from me, they finally responded and explained they cannot change the index as that is how it was given to them by Library and Archives Canada. Library and Archives Canada did not respond to my emails about the errors.

To assist other genealogists and researchers, I decided to publish online my correctly identified contents of each microfilm. I will be providing a list of where each volume starts within each film. That is, I will provide image numbers for each volume buried in the films so that researchers can quickly and easily jump to the volume of interest.  This project is underway and I have most of the films completed with only a few more to look through. Please check the Heir & Devisee Commission page for updates as I work through the 10 incorrectly identified microfilms.

Film 1144. Land Record Letter from Christian Bradt in Newark, Lincoln County, Upper Canada
Film 1144. Land Record Letter from Christian Bradt in Newark, Lincoln County, Upper Canada

Following is the corrected list of Heir & Devisee Commission microfilms and volumes contained within each compared to the Canadiana.org list. Those in red are incorrectly labelled and identified on Canadiana.org. For those microfilms with no cover pages indicating volume numbers, I compared page numbers at the start and the end of each film to determine what volume(s) were in each film. I have begun adding a detailed list of what is found within each volume.

Corrected List of Heir & Devisee Commission Films

Film #

Candiana.org Volume list

Actual Volumes

H 1133

V 1-6

V 1-6

H 1134

V 6-8

V 6-8

H 1135

V 9-15

V 16-20

H 1136

V 16-20

No V# labels but is V 20-24

H 1137

V 20-24

No V# labels but is V 24-28

H 1138

V 24-28

No V# labels but is V 28-32

H 1139

V 28-32

V 33-37

H 1140

V 33-37

V 38-44

H 1141

V 37-44

V 45-46

H 1142

V 46-51

V 9-15

H 1143

V 51-54

No V# labels but it is V 51-54

H 1144

V 54-63

No V# labels at start but V 56-62 labelled. This is V 54-63

H 1145

V 64-73

V 64-73

H 1146

V 74-78

V 74-78

H 1147

V 78-80

V 78-80

H 1148

V 81-83

V 81-83

H 1149

V 84-86

V 84-86

H 1150

V 87-89

V 90-98

H 1151

V 90-98

V 86-89

H 1152

V 99-103

V 99-103

H 1153

V 103-104

V 103-104

Example of the Detailed Listings I am Preparing for each Film

Here is an example of my listings that I have provided online as I work through each microfilm. H 1135 (Volumes 16-20 Johnston District Location Certificates) does not contain what Canadiana.org has listed. H 1135 is described on Canadiana.org as containing Volumes 9-15. In fact this digitized film contains volumes 16-20. I have gone through the entire film and provided image numbers and a brief description of what can be found there.

  • Image 14  V16 Johnston District  
  • Image 148 V 17 Johnston District Location Certificates, alphabetical  A-B
  • Image 149 A names Land Certificates
  • Image 186 B names Land Certificates
  • Image 319 V 18  Location Certificates C-F
  • Image 319 C names Land Certificates
  • Image 402 D names Land Certificates
  • Image 434 E names Land Certificates 1787-1795
  • Image 448 F names Land Certificates 1784-1803
  • Image 485 V 19 Location Certificates G & H
  • Image 486 G names Land Certificates 1785-1806
  • Image 547 H names Land Certificates 1784-1803
  • Image 619 J names Land Certificates 1784-1802
  • Image 665 V 20 Location Certificates K-M
  • Image  666 K names Land Certificates 1784-1810
  • Image  701 L names Land Certificates 1784-1801
  • Image 757 M names Land Certificates  1783-1803

I am continuing to work on this project to help those searching for ancestors in Upper Canada so please check the site frequently for updates.

 

Lorine McGinnis Schulze is a Canadian genealogist who has been involved with genealogy and history for more than thirty years. In 1996 Lorine created the Olive Tree Genealogy website and its companion blog. Lorine is the author of many published genealogical and historical articles and books.

Comments

Feed You can follow this conversation by subscribing to the comment feed for this post.

My goodness - how generous you are! Thank you so much for taking to time to share this with others. It is VERY much appreciated!

Diane

Verify your Comment

Previewing your Comment

This is only a preview. Your comment has not yet been posted.

Working...
Your comment could not be posted. Error type:
Your comment has been saved. Comments are moderated and will not appear until approved by the author. Post another comment

The letters and numbers you entered did not match the image. Please try again.

As a final step before posting your comment, enter the letters and numbers you see in the image below. This prevents automated programs from posting comments.

Having trouble reading this image? View an alternate.

Working...

Post a comment

Comments are moderated, and will not appear until the author has approved them.

Your Information

(Name and email address are required. Email address will not be displayed with the comment.)