Thanks to guest blogger, Lisa Alzo, for this post.
Have you ever wished for a whiteboard in the cloud where you could generate ideas, organize your research tasks, or storyboard your family history writing?
Then, say “Hello” to Trello—a free project management tool to help you streamline your genealogy projects, tackle your "to-do" lists, and improve your workflow. I have been a fan of Trello for several years to organize my work and personal research projects. In this post, I will share with you five ways to use Trello specifically for genealogy and family history.
The first step is to set up a free Trello account at https://trello.com. Once you have registered, you will be taken to the Trello “Welcome Board.” You will see a brief tutorial that will bring you quickly up to speed on Trello’s system of boards, lists, and cards. Trello’s customizable notecards enable you to view any project in a single glance, share it for easy collaboration, and set it up to sync on multiple devices to take your work with you wherever you go. It is like having your own virtual whiteboard.
Trello for Genealogy and Family History
The uses for Trello are endless—from collecting and organizing ideas to setting up group projects with multiple collaborators. There is no limit to how many boards you can create. Below are five easy ways you can begin using Trello immediately for genealogy and family history.
1. Create a research plan. Trello provides a way to visually organize your genealogy research tasks. Create a board for each main surname you are researching. Then create three lists for “To Do,” “Doing,” and “Done.” Other lists could include a specific research task (e.g. “Check FamilySearch,” “Correspondence” or “Source Citations.” You can also add due dates, checklists, comments, attach files, and set reminders. Other board suggestions include a cemetery board to organize the family gravestones you photograph, or a “mystery photographs” board for those unidentified pictures you come across. Becky Jamison, who blogs about her family history research on the Grace and Glory Blog, is an avid Trello user and has recorded a video with some great ideas for project boards.
2. Storyboard writing projects. One of my personal favorite uses of Trello is to outline and storyboard writing projects. I create boards for articles I am working on, book projects, and family history profiles. Since I can attach an image to each card, this is an excellent way to create a visual storyboard for each writing task. I also like to use the available Power-Ups—a way of incorporating additional features and integrations that are adaptable to your project needs. Enabling Power-Ups on boards allows you to access important information from other apps such as Calendar, Dropbox, Google Drive and others (Read more about them in the Trello User Guide). Free accounts get one free Power-Up per board. My favorite Power-Up to use is the one for Evernote because it helps me to bring over my research materials (notes, saved web pages, etc.) into Trello.
3. Outline and plan blog posts. If you blog about your genealogy research, Trello is a great tool for managing your editorial calendar. For my blog, The Accidental Genealogist, I usually start a blog post outline in Evernote and then attach it to a card to expand the idea. If you write your posts using Google Docs, you can start a draft with Google Drive directly from Trello and compose the article. You can also attach a Drive folder to the card to access the image assets for the post. Using due dates can help with meeting deadlines.
4. Create a travel itinerary. Whenever I travel to a genealogy conference or go on a research trip, I use Trello to build a board for it. I actually save a blank board as a template and then I can customize it for each trip. I make lists for airline and hotel reservations, daily schedules. For conferences, I also create lists for registration information, syllabus files, presentations, and expenses (I can attach images of my receipts right from Evernote). When the trip or conference is over, I can simply remove that board so that it is no longer in my active board list, but I can always go back to refer to it at a later date.
5. Collaborate on research, writing, or other group projects. Trello is the perfect tool for collaboration. You can add members to specific boards (they will need a free account). This is a good option if you are working with another family member to research a specific branch on your family tree, if you have a co-author for a book project, or for members of a genealogical society. If you are a fan of Mondays with Myrt or the other Google Hangouts co-hosted by Dear Myrtle and “Cousin Russ” (Worthington), they use Trello as their planning tool.
Be sure to download the free Trello app to all your mobile devices (you can even work offline and sync your boards later). There is a small learning curve, so start with a small board and then add more features as you need them. If you are a FamilyTreeWebinars.com subscriber, check out my webinar “Your Whiteboard in the Cloud: Trello for Genealogists” for more tips and project ideas.