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Tuesday's Tip - The UnknownName.txt File (Advanced)

Tuesday's Tip - The UnknownName.txt File (Advanced)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

The UnknownName.txt File (Advanced)

A question that comes up pretty often in the Legacy User Group on Facebook is how to enter unknown persons. Normally you simply leave the unknown person blank but sometimes you have some information about that person even though you don't know their name. This means you are going to have to enter something in the name field so that Legacy will allow you to enter what you know about that person. An example would be a census record that records the birth place of someone's parents but you don't know what the names of the parents are.

I use [—?—] for unknown surnames because that is how unknown surnames are normally handled in the National Genealogical Society Quarterly (NGSQ). If you use something like this Legacy is going to view it as a Potential Problem. There is way to tell Legacy to ignore this without having to turn the Potential Problems off.

You will create a simple text file named UnknownName.txt and place it in the \Documents\Legacy Family Tree\_AppData folder.

UnknownName.txt file in the Documents folder
(click image to enlarge)

You will create this file using any text editor (Windows Notepad is ideal). This text file will have only two lines. The first line is for the given names you want Legacy to ignore and the second line is for the surnames. If you have more than one given name or surname you need to separate them with a space.  For example, 

Child Infant ???
[—?—] NN ???

 

I use the UnknownName.txt file. In my file the first line is blank because I have no given names that I want Legacy to skip (I always leave the given name field blank if I don't know what it is). My second line only contains [—?—] because for consistency's sake I only want one "unknown" surname.

UnknownName.txt file
(click image to enlarge)

 
This little trick will save you some aggravation with the Potential Problems.

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

Comments

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I did this, Michele, and still got warnings about characters not accepted in names such as ? and [ and ].

However, I notice that in your text above, it looks like you're using an em dash rather than a hyphen. Is that true? It still wouldn't remove the question mark and square brackets, however, which seemed to be what Legacy was mostly objecting to.

Nancy,
You are correct, those are em-dashes. You don't want to remove what you have entered, you merely want Legacy to ignore it and that is the purpose of the UnknownName.txt file.

What you are entering has to match exactly what you have put in the UnknownName.txt (hyphens or em-dashes)

Also, remember that line one is for GIVEN NAMES and line two is for SURNAMES. Make sure that if you are only worried about surname that you drop down a line leaving the first line blank.

I followed the instructions exactly (copy pasting) and have the UnknownName Text Document in the AppData file but Legacy still complains about names with [—?—]. I really wish this worked because I use [—?—] for unknown names all the time.

Make sure that the first line in the text file is blank. You need to drop down to the second line and add the [—?—]

Also, make sure that the formatting is EXACT. I am using em dashes ALT-0151 but if you are using a double dash -- what you are entering in the text file has to match what you are entering in Legacy.

Yes, I was using the em dashes. I finally got it to work by adding a space at the end of each line, not just as a separator. Thank you.

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