Tuesday's Tip - What Are Those Numbers? (Beginner)

Tuesday's Tip - What Are Those Numbers? (Beginner)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

What Are Those Numbers? (Beginner)

We get quite a few emails asking us what the numbers in the bottom right of the Family View are.

 

Num1

The H:31 means that the Husband's RIN (Record Identification Number) is 31. The M:10 means that this couple is MRIN (Marriage Record Identification Number) 10. W:200 means the Wife's RIN is 200. In the options I have selected to show RINs next to the names so that you can see that the numbers match. (If you want to see the RINs or other available numbers next to each person's name go to Options > Customize > View > Option 8.2).

If you click in any of those three squares you will get a popup menu where you can type in a RIN (or a MRIN) as a shortcut to navigate. Most people have a few numbers memorized.

Num2

The I:6 means that I can scroll through everyone that is tagged on Individual Tag 6 by using the left and right arrows. The M:1 means that I can scroll through everyone that has a Marriage Tag of 1.

Num3

If I mouse click in the middle of the Tag box it will bring up the menu so that I can change the Tag.

Num4

I use the Tag arrows all the time. I will tag a group of people then work on them one at a time. If you don't have your RINs next to the person's name you can still see them at the bottom and you can see the MRIN of the couple without having to open the Marriage screen.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

 


How to Add a Newspaper Article to Legacy Family Tree

2017-11-17-image500blog  

It was a Friday afternoon, Geoff had completed his projects at work, and he was anxious to add the newspaper article that he found last night to his Legacy family file. So he pulled up his webinar software and hit the record button.

In this webinar, join Legacy's Geoff Rasmussen as he adds the newspaper article to his real, personal Legacy family file. You will learn the seven steps of adding any online document to Legacy as he guides you, unscripted, through the simple process.

View the Recording at FamilyTreeWebinars.com

If you could not make it to the live event or just want to watch it again, the 28 minute recording of "Watch Geoff Live: Adding a Newspaper to Legacy" is now available to view in our webinar library for free for a limited time. Or watch it at your convenience with an annual or monthly webinar membership

Webinar Memberships/Subscriptions

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  • On-demand access to the entire webinar archives (now 620 classes, 834 hours of genealogy education)
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Introductory pricing:

  • Annual membership: $49.95/year (currently 50% off until August 20, 2017)
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Click here to subscribe.

Register for our upcoming webinars (free)

  • Research in Federal Records: Some Assembly Required by Malissa Ruffner, JD, CG. November 21.
  • Understanding Alabama by Rorey Cathcart. November 29.
  • Find Your Immigrant Ancestors AND their Relatives in the New York Passenger Arrival Records by Mike Mansfield. November 30
  • Finding Your Roots in Catholic Records by Lisa Toth Salinas. December 6.
  • I Thought He Was My Ancestor: Avoiding the Six Biggest Genealogy Mistakes by James M. Baker, PhD, CG. December 13.
  • Finding Your Nordic Parish of Birth by Jill Morelli. December 15.
  • The Law and the Reasonably Exhaustive (Re)Search by Judy G. Russell, JD, CG, CGL. December 19.
  • Palmetto Pride - South Carolina for Genealogist by Rorey Cathcart. December 20.
  • Problems and Pitfalls of a Reasonably Shallow Search by Elissa Scalise Powell, CG, CGL. December 27.

Print the 2017 webinar brochure here.

See you online!


Tuesday's Tip - Ghost Marriages (Advanced)

  Tuesday's Tip - Ghost Marriages (Advanced)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Ghost Marriages (Advanced)

It is very difficult to create a "ghost marriage" in Legacy 9 but if you have imported a gedcom from another program or downloaded from a website it is very likely you picked up some ghosts. Ghosts are people that really aren't there but they are taking up space which bloats your file. To find "ghost" marriages go to View > Marriage List. The unknown-unknown marriages that you see are ghosts and need to be deleted. Make sure you are sorting by the husband or by the wife and not by MRIN so that all of the unknown-unknowns are together at the top of the list

Ghost marriages
(click image to enlarge)

Before you do anything, backup your file. 

Highlight one of the unknown-unknown marriages and then at the bottom click Options > Remove the marriage link. If there are NO children or ONLY ONE child in the box you can safely unlink by clicking Yes at the bottom which will get rid of the unknown-unknown.

Unlink from this family? dialog box
(click image to enlarge)

If there are TWO OR MORE children in the box do not remove the marriage link. If you do you will lose them as siblings. 

More than 1 child, don't delete the link
(click image to enlarge)

Notice that the MRIN for this family group is 64. On the Marriage List highlight MRIN 64 and click Edit Husband at the bottom and then Add New Husband.  Since the children had the surname of Cummings, Legacy defaults this surname in for you. This will keep the siblings linked while also getting rid of the unknown-unknown marriage.

Legacy adds the surname for you
(click image to enlarge)

Click Save and you will see that you that the ghost marriage is now a real marriage.

Ghost marriage has been converted
(click image to enlarge)

Some gedcoms will have HUNDREDS if not THOUSANDS of these. Some programs will create an unknown-unknown marriage if you simply click in the parents area but then change your mind and don't add anything. Legacy doesn't do this and that is why you won't see ghosts in a Legacy file that was created from scratch. Once you have removed all of the ghosts you will want to renumber your MRINs and run a check/repair which will compact your file making it more efficient. WARNING! WARNING! WARNING! If you use MRINs as part of your paper or electronic filing system you will NOT want to renumber them. You also don't want to renumber them if you are using something like TNG to upload your webpages. TNG is dynamic and needs the MRINs to stay the same so that any photos or documents you have uploaded won't become unlinked.

Tools > Renumber RINs or MRINs

Renumber MRINs dialog box
(click image to enlarge)

This is something that most Legacy users wouldn't know to check, especially since Legacy itself doesn't create ghosts. Now you have an additional tool for your arsenal when you need to clean up an incoming gedcom file.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - IntelliMurder! (Intermediate)

Tuesday's Tip - IntelliMurder! (Intermediate)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

IntelliMurder! (Intermediate)

The Legacy Staff affectionately calls the Advanced Set Living tool "IntelliMurder." You can access it by going to Tools > Advanced Set Living.

Advanced Set Living
(click image to enlarge)

 

Legacy will go through your file and kill off people that are most assuredly dead. The default is set at 120 years old or older but you can tweak this as needed. Legacy already kills some people for you even if they don't have death dates. If you have entered a birth date that puts them older than what you have set in Customize > Options > Data Entry > Option 2.3, Legacy will change them to deceased.

Option 2.3
(click image to enlarge)

IntelliMurder goes a step further. If you have not entered a birth date Legacy will use the surrounding people and other information to determine if the person should be dead.

So why is this so important? If you do any sort of export and use privacy options to privatize living people you will end up privatizing people from the 1700s that weren't automatically marked as deceased. Also, if you add people to FamilySearch and they are dead but still marked as living no one can see these people except for you.

I run the IntelliMurder routine from time to time just for fun but I always run it before I do an export. I just ran it and Legacy killed 11 people in my file. For example, it killed off Carl Friedrich Gläntzer because he was married on 01 April 1777 and his kids were born in 1779, 1782, 1785, 1788 and 1791.

When you run the Advanced Set Living a Search List will be created listing everyone who was killed off so you can always double check.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - "Hidden" Tools (Beginner)

Tuesday's Tip - "Hidden" Tools (Beginner)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

"Hidden" Tools (Beginner)

Legacy has a couple of nifty navigational tools and one informational tool on the Family View that new users don't see right away. If you hover your mouse in special spots on the screen you will see colored bars appear. These bars will let you rotate between spouses, siblings, and parents (if they have more than one set) without having to open those dialog boxes.

Scroll through husband's spouses
Use this bar to rotate through the husband's spouses. (click image to enlarge)

 

Scroll though highlighted person's siblings
Use this bar to rotate through the siblings of the highlighted person. (click image to enlarge)
Scroll through wife's spouses
Use this bar to rotate through the wife's spouses.  (click image to enlarge)
Scroll through husband's parents
Use this bar to rotate through other parents of the husband. (click image to enlarge)
Scroll through wife's parents
Use this bar to rotate through other parents of the wife. (click image to enlarge)

 

There is one other helpful "hidden" popup on the Family View. 

Modified dialog box
(click image to enlarge)

When you click this colored box you get a very handy popup that shows you when the husband and wife were added to your file and when they were last modified including their marriage information. It will also tell you if they were imported into your file or if you added them by hand.

Last Modified dialog box
(click image to enlarge)

These "hidden" gems will save you time navigating through immediate family members and knowing when you added someone or last modified them is always interesting information. Here is a bonus hint. If you go to Search > Find > Detailed Search you can find people that were added or modified on, before, or after a certain date.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday’s Tip – New feature! (Beginner)

Tuesday’s Tip – New feature! (Beginner)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

New feature! (Beginner)

The developers have slipped in a new feature. The Relationship Report now has a filter so that you can tell Legacy you only want to see your BLOOD relatives. Before you get started, you will need to set your relationships. Go to TOOLS > SET RELATIONSHIPS. Normally you will set the relationships to yourself.

Set Relationships
(click image to enlarge)


Once you have set the relationships the report will become active. Go to REPORTS > OTHER REPORTS > RELATIONSHIP REPORT. You will see a new checkbox for "Only include blood-relatives."

New option
(click image to enlarge)


And now my report only shows the people that I am blood related to.

Related by blood
(click image to enlarge)


This is a great tool for those researchers using DNA. 

Watch the Video

Relreport

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - Setting Bookmarks (Beginner)

Tuesday's Tip - Setting Bookmarks (Beginner)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Setting Bookmarks (Beginner)

Legacy has two different ways you can bookmark someone. The first way are the three Quick Bookmarks at the bottom of the Family View.

Quick Bookmarks
(click image to enlarge)

These Quick Bookmarks make it easy to get to a specific person quickly. I have myself bookmarked and the two people I am currently researching. If I mouse click one of those names Legacy will immediately navigate to that person.

To set a Quick Bookmark make sure you have the person you want highlighted in the Family View and then RIGHT mouse click in one of the three Quick Bookmark fields. If there is a name already a name there it will be overwritten.

Highlight a name
(click image to enlarge)
The new name appears
(click image to enlarge)

If you want to clear the Quick Bookmarks completely, hold down the Windows CTRL button and then right click into the Quick Bookmark field.

Clearing the Quick Bookmarks
(click image to enlarge)

The three Quick Bookmarks are great for those ancestors you are currently working with but what if three bookmarks isn't enough? How about 200 more. To mark someone using a regular bookmark highlight that person and then RIGHT mouse click the book icon in the extreme bottom left corner of the Family View.

Regular bookmark icon
(click image to enlarge)

To see your bookmarks LEFT mouse click the book icon.

List of bookmarks
(click image to enlarge)

Using the two bookmark features will save you time as you are navigating your file.

Watch the video

Bookmarks
 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

Save

Save

Save


Tuesday’s Tip–How to Set Up the Custom Icons on My Toolbar (Intermediate)

Tuesday’s Tip–How to Set Up the Custom Icons on My Toolbar (Intermediate)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

How to Set Up the Custom Icons on My Toolbar (Intermediate)

You can add four custom shortcuts to your My Toolbar. These shortcuts can go to programs that you have installed on your hard drive or to websites you frequent.

Click the little icon in the bottom right corner of the My Toolbar to bring up the Edit screen.  This is where you can add and delete items on your My Toolbar and you can also rearrange the icons. There are four icons that you can edit for your own use.

Custom Shortcuts
(click image to enlarge)

 
Right click one of the custom icons and you will see the edit screen. You can see that I am adding a shortcut to MS Excel which is on my hard drive. I could link to a specific spreadsheet if I wanted to but I am going to link to the main program.

In order to add a program you will need to use Windows/File Explorer (on Windows) or the equivalent on a Mac and drill down on your C:\ to find the executable file (.exe) for the program. An easy way to find a program is to use the search feature and search for *exel*.exe (using wild card asterisks around the program name. Then copy the file directory path as shown in the photo below.

You also have the ability to change the icon. I have added the MS Excel icon to replace the generic rocket ship. Legacy comes with many of the most common icons but you can also add your own by linking to the location of the icon on your hard drive. To find the icon associated with the program you are about to add use Windows Explorer and open the folder for that program. Look for a file that has an .ico extension. For example, if I wanted to add Deedmapper (a program I use to draw land plats) here is the entire file path for that icon.

C:\Program Files (x86)\Direct Line Software\DeedMapper 4.2\DM42.ico

Not all programs will have icon files and your file paths might look different than mine depending on what version of Windows you are using.

MS Excel shortcut
(click image to enlarge)


After you have created the new shortcut you will need to drag it to the toolbar.

Move the icon to the Toolbar
(click image to enlarge)

 
And now you will see your new shortcut on your My Toolbar.

New icon on My Toolbar
(click image to enlarge)

 
I could have done the same thing for a website by entering the URL instead of the file path to a program on my hard drive. 

Legacy User Group shortcut
(click image to enlarge)

 
And now you can see both of my new shortcuts.

Facebook shortcut on My Toolbar
(click image to enlarge)


I try to keep as much information within Legacy as I can. It simplifies my research process. Being able to access the most frequent programs and websites that I use from within the Legacy itself saves me time.


Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.


Michele Simmons Lewis, CG is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News.  You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

Certified Genealogist is a registered trademark and the designation CG is a service mark of the Board for Certification of Genealogists®, used under license by Board certificants who meet competency standards.


Tuesday’s Tip – Entering Notes (Beginner)

Tuesday’s Tip – Entering Notes (Beginner)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Entering Notes (Beginner)

Most Legacy users know about the five main notes fields, General, Research, Medical, Marriage and Event but are you taking advantage of all of the other notes fields Legacy has? Just in case you are not familiar with the Big 5 we will look at those first. I will tell you what I put in each field but this is totally up to you.  

I use the General Notes to hold biographical information. I try to write a short bio on every person in my direct line and for the siblings of my direct line at the very least. Sometimes this is a paragraph and sometimes it is several pages.

 

General Notes
(click image to enlarge)

 
I use the Research Notes to document my current theories and train of thought.

Research Notes
(click image to enlarge)


I use the Medical Notes to record all kinds of medical things I find.

Medical Notes
(click image to enlarge)


And here is a Marriage Note.

Marriage Notes
(click image to enlarge)

 
Here is how I use the notes for an event. This happens to be a newspaper article so I have put the transcription in the notes. 

Event Notes
(click image to enlarge)

 
Now we will look at some of the notes fields that people seem to overlook.  I like to keep my notes with the fact they are describing.  To get to the Birth, Baptism, Death and Burial Notes fields all you have to do is click the + (plus) sign to the right of the field.  You will also see some other options listed for each of these fields.

Vital Event Notes
(click image to enlarge)


Here are some examples of what I put in these 4 notes fields.

Birth Notes
(click image to enlarge)
Baptism Notes
(click image to enlarge)
Death Notes
(click image to enlarge)
Burial Notes
(click image to enlarge)

 
Ah but we are just getting started! Any attached Media can have notes.

Media Notes
(click image to enlarge)


You can have notes attached to locations. 

Location Notes
(click image to enlarge)

 
You can have notes on addresses.

Address Notes
(click image to enlarge)

 
You can have notes for repositories.

Repository Notes
(click image to enlarge)

 
To-Do Tasks have two tabs of notes, the Task Description and the Results.  If you take the time to fill these out properly you will have a nice research log.

To-Do Notes
(click image to enlarge)


The Master Source and Citation Detail screens both have two fields for notes, Text and Comments.

Source Notes
(click image to enlarge)


Legacy 9 introduced the new Stories feature which gives you an unlimited number of additional notes with titles that you choose.

Stories
(click image to enlarge)


Each notes field can hold up to 1,000,000 characters which has always been plenty for me.


Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News.  You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

Certified Genealogist is a registered trademark and the designation CG is a service mark of the Board for Certification of Genealogists®, used under license by Board certificants who meet competency standards.