Tuesday's Tip - Questionnaires and Interview Reports (Beginner)

TT- Questionnaires and Interview Reports 2

Questionnaires and Interview Reports (Beginner)

In Printing Blank Forms, I showed you how to print blank Individual Reports, Family Group Reports, and Pedigree Chart Reports which will help you gather information from your extended family members. There are two more tools that you can use, the Questionnaire and the Interview Questions Report. 

The Questionnaire is very straightforward. Go to Reports > Questionnaire 

Questionnaire Report
(click image to enlarge)

 

The beauty of this report are the opening and closing paragraphs. I have found that if I provide the person with some background information about the family and what I am trying to find out it is much more likely that I will get a positive response. Dave Berdan has given you an excellent template to work from. You can easily type in your own information.

Opening paragraph
(click image to enlarge)
Closing Paragraph
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The Interview Report is amazing and in my opinion, under utilized. Go to Reports > Other Reports > Interview Questions.

Interview Report
(click image to enlarge)

 

This report is completely customizable. There are three tiers, the main topics, the subtopics, and then the questions.

Topics, subtopics, questions
(click image to enlarge)

 

You drill down to the subtopics and questions by using the plus (+) sign to the left or you can use the Expand Group button at the bottom. You collapse each section by using the minus (-) sign to the left or the Collapse Group button.

You can change the wording of the main topics, subtopics, and questions, you can add your own main topics, subtopics, and questions, and you can delete any of the main topics, subtopics, and questions. To further customize the report, click the Cover Page tab at the top and you can enter all of the particulars. I love this feature because you can now file a hard copy of this report in your paper files which will become an heirloom. 

Cover Page
(click image to enlarge)

 

The Interview Report also comes with a built in Permissions page (customizable). Whenever you record information about a living person you must have their permission to use it in an public way.

Permission to use
(click image to enlarge)

 

Before you print, go through and check just the questions you want to include. You can also save multiple sets of questions by clicking the Save Questions button in the lower right hand corner. You call them back up by choosing Load Questions. When you save your questions make sure you title the file in such a way that you know what each set of questions it is.

You can print the report to give to someone to fill out or you can use it as a guide when you are doing an oral interview. When you source this information you can use Legacy's SourceWriter Interview template.

I hope this has given you some ideas of how you can bring life to your family history by gleaning information from your extended family members through personal interviews. Here are two additional articles that will help you write your ancestors' stories.

Bringing an Ancestor to Life

Writing a Biography

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

 

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - Printing Blank Forms (Beginner)

TT - Printing Blank Forms

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Tuesday's Tip - Printing Blank Forms (Beginner)

You can print blank Individual Reports, Family Group Reports, and Pedigree Chart Reports which are great to pass out at family gatherings. I have learned things this way that opened doors for new research.

Go to Reports > Family Group. As soon as it opens you will see the Blank Report button. You can also click the Pedigree or Individual tab at the top to get to their blank reports.

Blank Reports
(click image to enlarge)

 

When you click the Blank Report button on the Family Group Report you will get a dialog box where you can customize the report before you Preview/Print.

Blank Family Group Report
(click image to enlarge)

 

When you click the Blank Report button for either the Pedigree or Individual Chart Report you will not see a separate dialog box with options. It will go straight to the Print Preview. You can set the number of generations you want to see on the Pedigree Chart Report by using the same option that you would use if you were printing a regular report.

Blank Pedigree Chart
(click image to enlarge)

 

You can also save these as PDFs and email them to your family members.  I have found most people are pretty cooperative when you ask them to help you put together the family tree. I always like to offer them a printout after I get everything entered which they usually appreciate. 

Don't forget to source the information when you enter it into Legacy. We have SourceWriter templates for Family Group Sheets and for Pedigree Charts. 

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

 


Tuesday's Tip - Splitting a File (Advanced)

 Splitting a File

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Splitting a File (Advanced)

“To split or not to split, that is the question.” A common question that comes in to Legacy is asking how to split a file. Most people that want to split their file want to have their information in one file and their spouse’s family in another. My question is, why would you want to do that? It is much easier working with one file for three reasons.

  • You won’t have to switch back and forth between files while researching
  • You won’t have duplication between the files (your spouse and descendants). If you update one file you will have to go in and update the other one
  • If you end up finding some sort of link between your family and your spouse's, you will want to combine the file anyway. My husband is my 9th cousin so there you go

That doesn’t mean I only have one. I have my main file that has my personal family research in it. I also have a file for my One-Name Study. Technically these people are attached to my family tree but it is just easier to deal with this group of people separately because I use different research tactics and I have to look at all of this data in a different way. I am also capturing a lot of people that I can't connect to my line. I have a file for everyone that is buried in my church cemetery showing how everyone is connected. It is a very old cemetery and most everyone is connected in some way. I did this so that the church would have this information. I rarely take on private clients anymore but when I do their information goes in separate files. I have several test files because of my work with Legacy but most people won’t have that. The only time you must split your file is if you start approaching the 2 GB file size limit. Most people will never get close to this size. However, f you still want to split your file you can.

Dave Berdan (Legacy developer) wrote a comprehensive article explaining how to split a file using the Split Screen view.  You can read the article HERE. I use a different method and I wanted to explain how I do it so that you have two different ways to choose from. 

Before you get started you will want to do a few things:

  • Make sure that you don't have any broken media links. It is better to deal with them now than later
  • Go to View > Trees. Click Refresh over on the right. You are going to need to pay attention to this screen. In theory you will have one tree but most of the time you will have added isolated mini trees of people who you are not sure how they fit in. For now just make a mental note of what is there
  • Do a check/repair on your file
  • Backup your file

Now you can get started. Find the couple where you want to make the split and break the bond. For example, let's say you want your information in one file and your spouse's information in another. Break the marriage link between the two of you. 

Now go back to View > Trees and click Refresh again. You will see a new isolated tree pop up. Tag everyone in this new tree on an unused tag.  Now you are going to go to File > Export > Export to a new Legacy Family File. Export only the tagged individuals (use the Record Selection button at the bottom). Make sure you give this new file a distinctive name so that you know what is in it, something like James Sanders Lewis Family.

Open this new file, look around, make sure everything looks good and then check your media links, do a check/repair, and backup this file.

Now open your original file. You will want to rename this file to better reflect what is in it, something like Michele Lynn Simmons Family. Before you delete the tagged people out of this file, you might need to go back and relink the two people you unlinked and UNtag that base person IF you want them to remain in your file. If not, don't worry about it. Now you can delete the group of tagged people you just exported by going to Tools > Advanced Deleting. Make sure you choose the right tag. Again, you will want to check the media links, do a check/repair and then backup this file.

NOTE: One thing you have to watch out for is if the two lines you are breaking apart are related to each other in more than one way. For example, if the husband and wife in our example also happen to be 5th cousins, twice removed and you have that relationship in your file you will need to break that relationship too.

I like this method better than Dave's because it makes more sense to me. I use searching and tagging all the time but I rarely use split screen so I am not an expert with it. Just remember to think twice before you split and have a good reason to do so. 

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

 


Tuesday's Tip - Working With Addresses Part III (Intermediate)

TT - Working with addresses part III

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Working With Addresses Part III (Intermediate)

 In Working with Addresses Part I I showed you how to record mailing addresses so that you can print Address Labels for mass mailings and create Name Tags for events or for file folder labels. In Part II we covered event addresses for both vital events and custom events and how this affects reports. In Part III we will look at Repository Addresses and how they work with Sources and the To-Do List. 

Repository Addresses are pretty straightforward. You will be recording all of the information about an archive, library, courthouse etc. There are just a couple of things to watch out for. 

When you record addresses for repositories that will be used in sources you might have to do some special formatting to get them to read out the way you want in your source citation. This requires a little bit of trial and error on your part. One of the nifty things you can use are Privacy Brackets to record things that you need to know but you don't necessarily want to print in your source citation. [[Anything in between double brackets will not print]] unless you specifically override the privacy settings. Here is an example from my personal file:

Repository Address
(click image to enlarge)

 Notice that I have the county in privacy brackets. I want my source citation to print out the name and the city (which is does) but for the repository I only want "Circuit Court" because the name of the county is part of the citation itself. The problem I have is that I have a lot of different Circuit Courts on my Master Repository Address List and I can't tell them apart unless I have memorized every county seat for every county. Here is what it looks like on the Master Repository Address List. It is a little squished because of the constraints of a screenshot.

Master Repository Address List
(click image to enlarge)

 

And this is how my source citation will actually print:

Marion County, Mississippi, Marriage Book 2: 310, Simmons-Graham, 1889; Circuit Court, Columbia.

I talked a bit about some of the other things you can enter on an address in Working with Addresses Part I but when I am working with repositories the Notes field is especially important to me. This is where I record any specific contact person I have, the policies for obtaining copies of documents, hours of operation etc. I have said many times in my articles that I want to keep as much information in a single computer program (Legacy) that I can. It saves me time and frustration. 

When working with the To-Do List being able to filter by repository is a great tool to have. You can take a printout of open tasks for a specific repository when you visit that repository. When working with To-Do tasks make sure you fill out all the fields completely or you won't have the advantage of being able to filter the list every which way. I will be doing a comprehensive article on the To-Do List soon (probably more than one).

Filtering by Repository isn't on the main Filtering screen. 

Filtering screen
(click image to enlarge)

 

It is on the Print screen.

Print options
(click image to enlarge)

 

We will talk more about To-Dos in a future article but I did want to show you how to filter by a repository address.

I hope this series of articles on the Master Address Lists has been a help. How you record information in Legacy affects reports and other types of printouts so you need to take the time to play around with your data entry a bit so make sure your output is how you want it. Consistency is key.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - Working With Addresses Part II (Intermediate)

TT - Working with addresses part II

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Working With Addresses Part II (Intermediate)

In Working with Addresses Part I I showed you how to record mailing addresses so that you can print Address Labels for mass mailings and create Name Tags for family events or for file folder labels. In Part II of this series we will look how to enter addresses for events. 

When working with event addresses the greatest impact will be in reports. I will be discussing this a bit more at the end of this article but I wanted to show you WHERE in reports you will see the options for addresses. Open the report and go to Report Options and then make sure you are on the Include tab.

Address options
(click image to enlarge)

 

If you click the Event Options button you see in the above screenshot you will then see the option to display the custom event addresses.

Custom event addresses
(click image to enlarge)

 

Now we can add some addresses. To get to vital event addresses you will click on the + (plus) sign next to the vital event field.

Vital event addresses
(click image to enlarge)

 

To get to the marriage address you will need to open the marriage screen and click the Address icon.

Marriage event address
(click image to enlarge)

 

To get to a custom event address (and this also applies to marriage events) you will open that event and then click the Address icon.

Custom event address
(click image to enlarge)

 

As an example I will be working with a Burial Address.  I clicked the + (plus) sign next to the Burial Location field on the Family View and then selected Burial Address. I get the now familiar address screen but this time it is totally blank.

Blank burial address
(click image to enlarge)

 

The name is left blank because the name you will be entering will not be the person's name that you are working with. Here is what it looks like after I have filled it in.

Burial address
(click image to enlarge)

 

If you go back to Working With Addresses Part I you will see more information about how to use the sort string and the other options on this screen. Once you have added an address the + (plus) sign or the address icon will color in showing that you have added information there. Also, you only have to enter an address once. The next time you need it all you have to do is click the Address List button over on the right and choose it from the list.  The Master Address List works the same way as any of the other Master Lists. You can highlight an address and then click Show List to see who all is using it.

I need to explain that there are Legacy users that do this in a completely different way. They put the full physical address in the location field. This is non standard for the location field but there are some reasons why you might want to do this. If you enter your addresses/locations this way they will read out very differently in reports. I highly recommend that you do it both ways in a test file to see which way is a better fit for you. You will need to play with the Report Options quite a bit with both methods to see all of the different ways that Legacy can format your information. If you do enter addresses in the location field, when you are on the Master Location List (View > Master Lists > Location) you will want to sort from Right to Left instead of Left to Right (the default) so that your locations will sort the way you need them to. I personally like to sort this way even though I don't put addresses in the location field. Be aware that if you collaborate with other researchers using non standard data entry could pose a problem. You will face this same dilemma if you are syncing to FamilySearch.

You will need to make a similar decision with some of your custom events, especially residence events. You can add an address to the address field for that event or you can add the physical address to Description field of the event. Again, the way you choose will impact how your reports will read and you really need to spend some time playing with this. Whichever way you choose the most important thing is to be consistent with your data entry. Pick one method and stick to it. 

The formatting options for events are in two places. Open the Report and then go to Report Options > Include Tab and then you will see an Event Options button over on the right. Also go to Reports Options > Format Tab and you will see the Event Narrative Format button.

In Working With Addresses Part III we will go over Repository Addresses and now they impact your Sources and the To-Do List.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - Working With Addresses Part I (Intermediate)

Tuesday's Tip - Working With Addresses Part I (Intermediate)

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Working With Addresses Part I (Intermediate)

Before we get started with this 3 part series on entering addresses in Legacy, you need to know where to access all of the addresses you enter. Go to View > Master Lists > Address Lists and you will see the three categories of addresses.

Master Address Lists 1
(click image to enlarge)

 

Once you choose a category and go to the main screen you can change to another list or you can view all of the lists at one time.

Master Address Lists 2
(click image to enlarge)

 

There are a lot of options on the Master Address List screen for you to play with. I will let you explore those on your own.

There are several places to add addresses in Legacy and we will cover them all but in this first article I want to focus on the Individual Address (Mailing Address). This address is the one used in the Address Labels Report and the Name Tags Report. Address labels are normally used for living people (mass mailings) while Name Tags can be used for living people (name tags for a reunion) or deceased persons (labels for file folders). These addresses are also used as a simple address book to keep up with all of your researcher friends and cousin contacts. 

The address icon looks like a little house with a telephone next to it:

Address icon
(click image to enlarge)

 

This is what you will see when you click on the icon for the first time. The person's name will be filled in First Last for the name of record and then for sorting purposes on the Master Address List it will be Last, First.

Address defaults
(click image to enlarge)

 

And here is what it looks like after I have edited it.

Address filled in
(click image to enlarge)

There are a few things I want you to notice. Decaf is married. I want his mailing labels to print with his wife on the same label so I have changed it to Decaf and Milk Coffee. I could have put Mr. and Mrs. Decaf Coffee. How you do this is totally up to you. Mailing Labels are more important to me than Name Tags but if Name Tags are more important to you, you might want to keep it with a single name. If so you will need to add an address for the wife too. You can use the Repeat button to fill out the address fields faster or you can select the address from the Address List, edit it, and save as a new address.

For the Sort String I have added his wife's name but you don't have to. You do want to keep it last name first so that when you are looking at the Master Address List it will sort properly. If you have chosen to do the addresses singly then this won't be a problem for you. If you have chosen to put married couples on a single address you will need to go back and make some adjustments if the person divorces, remarries, or they become a widow(er). 

Notice that I have checked the boxes for Newsletter and Christmas. If I send a family newsletter out to my relatives I can print the labels easily using this "tag." The same goes with sending out Christmas cards. You will see that you have a separate "Tag" down below and you can use that for any other group of people you want to create. You will see the option to limit to these tags on the reports.

You can see that there are many other things you can add; media, notes, phone number, web URL, etc.  I will let you explore those options on your own.

Now that I have finished editing, the icon is colored in showing that I have entered an address for this person.

Colored icon
(click image to enlarge)

 

You can go to Reports > Other Reports to access both the Address Labels and the Name Tags Reports. They both have many formatting options so you will need to spend some time playing with them. You also have the option of printing a person's mailing address in some of the other reports as well. We will talk about that more in Part II of this series.

Working with Addresses Part II will cover event addresses to include two different ways to enter them. Part III will cover repository addresses and how they relate to your Sources and To-Do List.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - Importing Master Lists (Intermediate)

Importing Master Lists

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Importing Master Lists (Intermediate)

Did you know you can import Master Lists from one Legacy file to another? This will save you oodles of data entry time. You can import everything from Locations to Events to Sources and more.

Open the Legacy file that you want to import INTO and then open any Master List, for example, View > Master List > Source. Now click Options > Import Lists

Import Lists
(click image to enlarge)

 

Chose the Family File you want to import FROM by using the Browse button. Select the Lists that you want to import. Click Import Lists and NOT Import Defaults.

Select Your Options
(click image to enlarge)

 
Easy peasy! There is no reason for you to re-enter all of this information when it is readily available for you to import from file to file. You can even restrict which locations and sources are imported by tagging the pertinent ones in your source file first. 

Legacy has many time saving features built in so that you can spend more time doing actual research.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

 

 


Tuesday's Tip - Ahnentafel Numbers (Beginner)

Ahnentafel Numbers

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Ahnentafel Numbers (Beginner)

In a previous article, How to Create an Ahnentafel Report, I explained how to strip down an Ancestor Book Report to create a whole new report which is a great reference tool.  I spoke briefly about the Ahnentafel numbers that are in the Ancestor Book Report. The numbers preceding each ancestor's name follow a set pattern and they are easy to calculate. You will always be #1 in the report, your father will be #2, and your mother will be #3. You can look at anyone on the chart, no matter how far back in time, and calculate what their father and their mother's numbers will be. If you double the person's number you will get their father and if you double their number and add 1 you will get their mother. But what about calculating in reverse?

Someone sent me an email asking about these numbers. This person had numbers that are pretty large because his pedigree goes back many generations. The Ancestor Book Report/Ahnentafel Report does label the generations but just looking at the numbers doesn't tell you that path of the relationship, or do they?

If you have never visited Stephen P. Morse's Webpage you have been missing out. He has an eclectic collection of some of the most useful information/tools to help with your research. One of his tools is Decording Ahenentafel Numbers in One Step.

Here is a screenshot from my file:

Ahnentafel Numbers
(click image to enlarge)


If I run number 1299 through Steve's calculator I get:

Relationship: father's mother's father's father's father's mother's father's father's mother's mother

What fun! You can of course get a more detailed look at the path by using Legacy's Relationship Calculator which will be a focus of a future article. You can get a sneak peek by going to Tools > Relationship.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

 

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.

 


Tuesday's Tip - Merging Files (Advanced)

Tuesday's Tip - Merging Files

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques. 

Merging Files (Advanced)

Before you get started you need to: 

  • Check for broken media links in both files (or in all files if you are merging together more than 2). It is better to deal with this now rather than later
  • Do a check/repair on both (all) files
  • Backup both (all) files

Now create a new, empty Legacy file (File > New). Make sure you give this file a distinct name so you know exactly what is in it, something like, Jim and Michele's Combined File.

Now import the files you want to merge one at a time into this new file (File > Import > Legacy Family File). Each time you will get a message asking if you want to create a new file or import into the existing file. You want to import into the existing file. 

After each import Legacy will probably take you directly to the Merge screen. For now just exit out of that until you have all of the files imported.  When you have finished importing the files you will want to check for broken media links, check/repair the file, and then backup this file.

Now you will want to go through the Merge process. Make sure that you have read everything there is to read about merging in the Help File and in the Legacy User Guide. When it comes to merging, it is always a good idea to turn on the auto backup features in the Options Menu (Option 12.5). Here are a couple of tips: 

  • Start by using the Legacy defaults for the merge. You can adjust this later based on how the merge is going
  • Always run the AutoMerge as the first step. I like to run it three times in a row just to make sure. This will save you a lot of time if you have any exact duplicates (Tools > Merge Duplicates > Find Duplicates > Special Duplicate Searches > Use Intellishare to AutoMerge...)
  • Make sure to take advantage of Options > Mark this pair as not duplicates as you are going through the merge process so that you don't see those pairs again
  • On the same Options menu you have the ability to tag either or both of the possible duplicates flagging them as needing further investigation without delaying your current merge process
  • Don't forget to look at all of the tabs that have asterisks to compare info
  • Don't forget that the person on the LEFT is retained and the person on the right is deleted
  • It is NORMAL for your duplicate count to go up as you are merging. Legacy is constantly reevaluating the data
  • If you exit during a merge you will be asked if you want to Save Your Current Position. This answer to this is Yes. It is always a good idea to complete a merge pass through before starting a new merge

Splitting and merging files can be a bit scary but as long as you remember to backup everything before you get started you can always go back to square one if you need to.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.


Tuesday's Tip - Internal Hyperlinks (Intermediate)

Internal Hyperlinks

Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.

Internal Hyperlinks (Intermediate)

Let's say you have an electronic file folder full of documents for one of your ancestors but you don't want to have to manually link to all of those documents in the person'a Media Gallery. You can create an internal hyperlink to the folder itself which will then open up showing what all you have. 

When I submitted my DAR application for Reuben Radford I had several individual documents as well as a zip file of images. I can link to the FOLDER that contains these documents and images instead of doing it one file at a time.

Open the person's Media Gallery and select Add Media > Internet Website

Add Media > Internet Website
(click for larger image)

 

Instead of typing in a Website URL, I am going to add the file path to the folder

File Path
(click for larger image)

 

After you click OK you will now have this

Media Gallery
(click for larger image)

 

Now double click the URL icon and you will see a list of documents inside of that file folder. All of these are hot links that will open the documents.

File Directory
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I even have a shortcut way for you to capture the entire file path to the folder without having to type it. Navigate to the folder in Windows:

Windows Explorer
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Notice that the file path to the folder is now condensed and highlighted. You can use the Windows shortcut to copy this file path and then you can paste it into the URL box in the Media Gallery (CTRL-C, CTRL-V)

Windows Shortcut
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For those computer gurus out there you will notice that this is the exact same thing Legacy does when it generates webpages for you to preview in your browser. That's why you can send a zip file of webpages to a family member or fellow researcher and they will be able to view the files as an interactive "webpage" even though they are not connected to the internet. It is using a system of internal hyperlinks to files that are on your computer.

This is a little Easter Egg that isn't detailed in the Help File. I hope you find it useful.

 

Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.

For video tech tips check out the Legacy Quick Tips page.  These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.

Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.