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How to Send Files Via E-mail

There are several ways to send information by way of e-mail messages. Some involve text while others involve graphics and attachments. Consideration should be made as to the capabilities of the receiver of the e-mail. Some service providers limit the size of messages and attachments; others are pretty much unlimited. For example, Hotmail accounts currently are limited to attachments of 1 megabyte or less. If you have several pictures that you want to send that total more than 1 megabyte you would have to send them in separate messages.

Most files can be compressed to a much smaller size before being sent. The Zip format is the industry standard compression method and can often squeeze a file down to a tiny fraction of its original size. WinZip is the most popular program for managing zip files. You can download a copy of this shareware program from:

Some files, such as JPEG picture files are already compressed and will not get any smaller with WinZip. Legacy backup family files are also compressed.

If you are using Windows XP, you don't need anything additional. Just right-click on the file(s), and select add to zip.

· In-line Text

The easiest way to send information to another person via e-mail is to include the information right in the body of the message. In text-only e-mail message you can only include unformatted text.

Most reports in Legacy can be sent to a text file. At the conclusion of generating a text format report file, Legacy offers to open the file in your default text editor. From here it is easy to select all the text (Ctrl-A) and copy it to the clipboard (Ctrl-C), and then paste it into the body of your e-mail message (Ctrl-V).

· In-line Graphics

Note: If you capture a screen using PrintScreen or Alt-PrintScreen, you cannot immediately paste into an HTML or Rich Text formatted e-mail message. Straight bitmaps cannot be pasted like that. If, however, you have Microsoft Word, you can open it, paste the screen onto a page, click the graphic and press Ctrl-C to copy it to the clipboard again. Now you can paste it into an HTML formatted e-mail, right in the body of the message. This does not work with WordPerfect. Microsoft Word does something in their copy and paste procedure that makes it possible.

· Attachments

One of the most common ways of including separate files with an e-mail message is to send them as attachments. Attachments ride along with the main message and can be separately viewed and/or saved by the person receiving the message.

· How to Send Attachments

Examples of how to send an attachment using some commonly used e-mail programs can be found within the online Help in the Legacy program. Click on Help > Search For Help on... and select the Index tab from the popup Help Topic screen. Next type "attachments" (without the quotation marks) and click the Display button. Scroll about half-way down the page where you can click on the green links for:

  • America Online (AOL)
  • Calypso
  • Eudora
  • Hotmail
  • Netscape Communicator
  • OutLook
  • Outlook Express
  • Pegasus
  • Yahoo

Sometimes attaching a message to a file is as simple as "drag and drop" or "cut and paste" onto the body of the message. This all depends on what your e-mail program will allow.

Remember to watch file sizes and to use compression tools like WinZip to reduce the size of files. This will speed the time in which it takes to send and receive (download) the message as well as reduce the chances of your message being rejected because it exceeds the size allowed by the recipient's mail server.

More tips

More Legacy tips are available at or

8 Ways to Avoid Barking Up the Wrong Family Tree

from Kimberly Powell's Guide to Genealogy:

There is nothing more frustrating than finding out the ancestors you've been so diligently searching aren't really yours. That the hours and money you've spent on your research has been wasted. That the ancestors you've come to know and love aren't connected to you by history or blood. Yet, it happens to most of us at one time or another. Genealogy research isn't perfect. A lack of records, incorrect data, and embellished family stories can easily send us off in the wrong direction.

How can we avoid this heartbreaking result in our own family research? It isn't always possible to avoid wrong turns, but these steps may help keep you from barking up the wrong family tree.

Read the complete article here.

Canada 1901 and 1906 census - now online and indexed

June 29, 2006 – Toronto, ON – To coincide with the nation's birthday, unveils the first every-name-indexed and searchable Canadian Census taken in the 20th Century.  With Canada's 139th birthday quickly approaching and bringing years of history to celebrate, Canadians are eager to investigate the family ties that unite them.

Saturday's holiday is our chance to remember the founding of our nation, and to look back at how Canada has evolved through the years, say Dave Obee, Canadian Genealogist and member of the Advisory Board. All the flag-waving and face-painting is nice, but there would be no reason for Canada Day without Canadian history. is joining in the festivities with the announcement of the addition of the 1901 and 1906 Census of Canada databases to its website.  The 1901 index includes over 5 million people and is linked to more than 130,000 images of original census pages – the very pages the enumerators used that year.

The 1901 index, offers a treasure trove of interesting information including name, marital status, birth date, birth year, year of immigration to Canada, tribal origins, nationality, religion, occupation and more.  All of these choices help reduce the risk of misidentifying an ancestor.'s genealogical data reveals some fascinating facts.  For example, the census shows us that famed broadcaster Peter Jennings' roots in Canada went back a century and a half --to a farmer's field near Toronto.

Henry Jennings came to Canada from England in 1851, and worked as an agricultural labourer, just as he had done in the Old Country. In Canada, he met Sarah Whalen, an immigrant from Ireland. They married in the 1860s, and had at least nine children. Sarah worked as a dressmaker to keep the family fed.

Their son Archibald, born in 1882, is shown in the 1901 census working as a florist in Toronto, while his father worked as a gardener and his mother in a grocery store. Soon after that census was taken, Archibald married Kathleen Rodgers, and shifted to real estate from flowers. Archibald and Kathleen named their second son, born in 1908, Charles Jennings -- a name that would become one of the most famous in Canadian broadcasting. He started working as a broadcaster in 1928 and became the first voice heard in a broadcast from one end of the country to the other.

While working in Ottawa in the 1940s, Charles gave his son Peter a chance to run a children's show. The rest, as they say, was history.  With a great start in Canada, Peter moved to ABC, where he eventually became anchor and senior editor of World News Tonight.  Jennings remained proud of his Canadian roots until he lost his life to lung cancer in 2005.

Along with the 1901 census index, is launching the 1906 census of Manitoba, Saskatchewan and Alberta.  The federal government commissioned a special census of the region after 1901 as a result of explosive population growth during the construction of the Canadian Pacific Railway.  The 1906 census index includes more than 800,000 people, which also links to original census images.
These two new indexes join the every-name index to the 1911 census, launched by earlier this year.  As a result, over 13 million Canadians are now searchable in these three databases.

Census indexes and images make it possible for Canadians to find the people they are looking for with less effort, which accelerates the search for ancestors and distant relatives, said Karen Peterson, International Marketing Manager,, And combined with other resources, such as the Ontario Birth, Marriage and Death databases on, make it easier than ever before for people to discover family members without having to visit distant libraries or archives.

An Ipsos-Reid survey conducted in May 2006 revealed that Canadians are interested in learning more about their family history. Over 80 per cent of Canadians said they are curious about what happened to their family during world events and more than 70 per cent surveyed wanted to discover and contact long lost relatives. provides access to the largest online genealogical resource in the world. With multiple membership options, researchers can search over 5 billion names from around the world, including the United States and the U.K. and look at family trees submitted by other researchers and family history enthusiasts.'s Canadian census indexes can be searched in many different ways, making it easy to discover interesting facts and colourful stories about those elusive ancestors that would otherwise be impossible to find.

Another interesting story -- during the 1901 census review, Canada's renowned author, Lucy Maud Montgomery, expressed to a visiting enumerator that she was single, Presbyterian and of Scotch descent but didn't specify an occupation.  Montgomery dabbled in teaching and journalism; however, she did not identify herself as a writer until the census enumerator surveyed her again in 1911.

By then, after publishing Anne of Green Gables in 1908 and Kilmeny of the Orchard in 1910 she was well on her way to international fame.  Incidentally, though Montgomery will be forever linked with the province of Prince Edward Island, she married a minister shortly after the 1911 head count and moved to Ontario, where she continued writing her until her death in 1942.

Peter Jennings' and Lucy Maud Montgomery's lives and those of many other famous Canadians are less of a mystery now.  There are more than 13 million stories on, just waiting to be discovered.

Start Searching Now

1901 Census

1906 Census

Announcing Pocket Genealogist Version 3

Pocket Genealogist Version 3 Available July 1, 2006

El Dorado Springs, MO – June 25, 2006 – Northern Hills Software is pleased to announce the release of Pocket Genealogist Version 3. 

Pocket Genealogist, the award winning product of Northern Hills Software LLC, is the leader in genealogy software for Windows Mobile devices such as the Pocket PC. With Pocket Genealogist, you can keep your key genealogy facts at your fingertips and leave the bulky laptop and notebooks at home.  Pocket Genealogist provides the most comprehensive data support available on a mobile device including events, facts, notes, sources, repositories, addresses, to-do lists, and LDS Ordinances.

Version 3 offers great new features, including enhanced overall performance for Windows Mobile 5 devices.   GPS support is now available to ‘Advanced’ Pocket Genealogist users with Windows Mobile 5 devices.  Other enhancements include a relationship calculator, expanded viewing options, the ability to change the font size on the device, a simplified “Add Person” screen, an improved User Guide, and a long list of other enhancements designed to improve the Pocket Genealogist experience.

The recommended retail price of Pocket Genealogist will remain the same - $35 Advanced, $20 Basic.  All registered Pocket Genealogist Version 2 users qualify for special upgrade pricing.  Customers who purchased Pocket Genealogist within the last 90 days of the release date (April 1-June 30) will receive a free Version 3 Upgrade.  As with Version 2, there will be subsequent free updates for Version 3 users, adding new features and keeping Pocket Genealogist current with changes in the many desktop genealogist programs available to our customers.

“Version 3 has been in development for over a year and contains a lot of nice new features, said Kevin Phillips, Northern Hills Software president.  “However, there are still many more exciting features to come with Version 3. Pocket Genealogist is under constant development and our philosophy has been to get the new features into the hands of the users as soon as possible and to provide continuous updates as the new features are added.   Our thanks goes out to the many users of Pocket Genealogist who have provided such wonderful suggestions, we have such a long list of good ideas that we’ll never run out of things to work on!”

Purchase information

Visit for more information, or to purchase.