How to add new columns to Legacy's Index View
August 29, 2007
An email to one of Legacy's mailing lists this morning provided a great use of the Index View columns. Mary wrote:
One of the columns I've set up in the Index view shows the relationship to me (if any), of each person in my database. It's a very quick way to see if I'm related to a particular person or family and I use it constantly. In fact, I've come to rely on it so much, I think I'd be lost without it.
Legacy Family Tree's Index View is the alphabetical listing of everyone in your family file. Here, you can display up to 15 different columns of information. The default columns display the RIN, Full Name, Sex, Birth Date, Birth Place, Death Date, and Death Place. To add a new column, follow these steps:
-
In the Index View, click once on any of the column headings. This opens the Index View Columns screen.
-
There are 15 openings for information. To add a new column, click on the button with 3 dots.
-
Here, there are 104 different fields from which to choose. Click on the desired field, then click Select. The new field now appears in the list. The fields can be arranged using the arrows in the lower right.
-
Click Close. The new field(s) now appear in the Index View.
If, after adding the new field, it is not visible, click on the right arrow at the bottom to scroll to the right. After scrolling to the right, you might not be able to see all the information on the left, such as the name. The solution to this problem is one of Legacy's greatest secrets. Watch the video for the "rest of the story."
(Click on the image below for a larger view.)
Posted by Geoff Rasmussen in Legacy Tips | Permalink
|
Comments (26)
Can you print this Index View?
Posted by: Al | August 29, 2007 at 01:20 PM
I added two fields to the INDEX screen using the directions explained :Relationship and Age at Death. The Age at Death field fills with detail but the Relationship field does not. What am I missing?
Posted by: Jim Keefe | August 29, 2007 at 03:15 PM
Al, Good question. Not yet. But you can print from the Name List which is basically the same thing, but offers more flexibility.
Posted by: Geoff Rasmussen | August 29, 2007 at 04:08 PM
Jim, first you need to set the relationship. To do this, click on the View menu, then click Set Relationships.
Posted by: Geoff Rasmussen | August 29, 2007 at 04:11 PM
When I did it I only have a choice of 8 openings and I do have deluxe / paid for edition. How do I get 15 openings?
Posted by: Carol Weldon | August 29, 2007 at 04:21 PM
This is great; thanks for bringing it to my attention.
Posted by: Glen Fryar, South Australia | August 30, 2007 at 12:56 AM
Carol, in the Index View Columns list where you can select the fields you wish to show, 15 fields are showing. The first seven that are filled in are defaults, but those can be changed to any other field by clicking on the button with the three dots, just as Geoff explained in his article.
The only difference between Deluxe and Standard for this view is that in the Standard Edition, you can show only RIN, Full Name, Sex, Birth and Birth Place showing on the Index tab.
Posted by: Sherry/Support | August 30, 2007 at 08:29 AM
Thanks for the tip, I've changed my view. But how can I print it; in color of course?
Posted by: Dave Manderbach | August 30, 2007 at 12:48 PM
What does the asterisk * against the relationship name mean?
Posted by: John | August 31, 2007 at 03:23 AM
I’m not usually this dense when it comes to computers, but I still can not get 15 openings. I have version 6.0.0.155, and in my index I only have 8 openings to make a choice of what data shows. If I click on the boxes with the 3 dots I can change what is displayed, but can not add the number of openings, it also does not look like above. Instead of saying Index View Columns mine says Customize Display. What am I missing?
Posted by: Carol Weldon | September 01, 2007 at 11:20 AM
Ok, now I get it, it isn't the regular index of names with which I would LOVE 15 openings but the index tab. Oops
Posted by: Carol Weldon | September 01, 2007 at 11:24 AM
Does Legacy have a "fixed" numbering system option (instead of "sequential" numbering) for continuing pages on cascading pedigree charts as PAF has? If so, where do I find that option?
Posted by: Chris | September 06, 2007 at 04:02 PM
Can I print this list oor export to Word or Excel?
Posted by: Darcy Geale | September 06, 2007 at 04:20 PM
Thanks for the great info! To set the relationship, click on the TOOLS menu, then click Set Relationships.
How slick! The more I learn about this program, the more I'm impressed. Now if he could get it to DO the research......
Pat
Posted by: Pat Bennett | September 06, 2007 at 04:42 PM
You can save up to 10 different sets of index view column headings. Customize them for different purposes and switch between them by clicking on the index column headings and choosing the set you want.
Posted by: William Whalley | September 06, 2007 at 05:13 PM
I too have added the relationship column but it won't fill, where as the age at death will, can you tell please what I have done wrong.
Posted by: Lynette Crocker | September 06, 2007 at 05:47 PM
Thank you. I added two columns (age at death and relationship) and it was as easy as reading the comments. My relationships appeared automatically.
Posted by: Kevin Perry | September 07, 2007 at 01:15 AM
Question, is there any way to make a listing of all individuals buried in a particular cemetary location?
Posted by: Armel Beardall | September 07, 2007 at 07:35 AM
I must also be dense - I thought this was the name list, but I guess not and I can't find where the "Index tab" is. I have the latest version of the Deluxe Edition.
Posted by: Darlene Garner | September 07, 2007 at 12:57 PM
Hello Darlene. I also had this problem. Here is the solution.
Can you see TABS for: Legacy Home, Family, Pedigree, Descendant, Chronology, INDEX --- that is it!
Once you find that, the rest of the instructions are great to follow. HTH. Ray.
Posted by: Ray | September 08, 2007 at 08:53 AM
Thanks Ray. Can't believe I didn't look on the right row for the "Index" tab.
Posted by: Darlene Garner | September 08, 2007 at 12:32 PM
I was able to create the new columns and it worked like a charm. My problem is that I would like to make some of my columns smaller. After reviewing the video, I was able to make some of the columns smaller, but unable to fix all of them. I know you need to be at the beginning of the line to drag it, but am unable to find the right place on my screen. Any help would be appreciated.
Posted by: Barbara | September 17, 2007 at 06:20 PM
I've just added the relationship column and it's really great. I knew that some people were distant cousins or ancestors, now I know who is who and the exact relationship.
Posted by: Ian de Montault | September 18, 2007 at 05:21 AM
Quote: To set the relationship, click on the TOOLS menu, then click Set Relationships.
Pat
~~~~
Thanks Pat this helped a ton.
:)
Posted by: Lianne | September 20, 2007 at 01:06 AM
How do you change the size of columns in the index view? I wanta to reduce the size of several and increase the size of the Relationship column, which I just added.
Posted by: Tom Pippin | October 15, 2007 at 12:51 PM
I have found that I can change the size of the columns by clicking on the header line. But can someone tell me what the relationship* means?
Thank you.
Posted by: Tom Pippin | October 15, 2007 at 02:29 PM