Tuesday's Tips provide brief how-to's to help you learn to use the Legacy Family Tree software with new tricks and techniques.
Working With Addresses Part II (Intermediate)
In Working with Addresses Part I I showed you how to record mailing addresses so that you can print Address Labels for mass mailings and create Name Tags for family events or for file folder labels. In Part II of this series we will look how to enter addresses for events.
When working with event addresses the greatest impact will be in reports. I will be discussing this a bit more at the end of this article but I wanted to show you WHERE in reports you will see the options for addresses. Open the report and go to Report Options and then make sure you are on the Include tab.
If you click the Event Options button you see in the above screenshot you will then see the option to display the custom event addresses.
Now we can add some addresses. To get to vital event addresses you will click on the + (plus) sign next to the vital event field.
To get to the marriage address you will need to open the marriage screen and click the Address icon.
To get to a custom event address (and this also applies to marriage events) you will open that event and then click the Address icon.
As an example I will be working with a Burial Address. I clicked the + (plus) sign next to the Burial Location field on the Family View and then selected Burial Address. I get the now familiar address screen but this time it is totally blank.
The name is left blank because the name you will be entering will not be the person's name that you are working with. Here is what it looks like after I have filled it in.
If you go back to Working With Addresses Part I you will see more information about how to use the sort string and the other options on this screen. Once you have added an address the + (plus) sign or the address icon will color in showing that you have added information there. Also, you only have to enter an address once. The next time you need it all you have to do is click the Address List button over on the right and choose it from the list. The Master Address List works the same way as any of the other Master Lists. You can highlight an address and then click Show List to see who all is using it.
I need to explain that there are Legacy users that do this in a completely different way. They put the full physical address in the location field. This is non standard for the location field but there are some reasons why you might want to do this. If you enter your addresses/locations this way they will read out very differently in reports. I highly recommend that you do it both ways in a test file to see which way is a better fit for you. You will need to play with the Report Options quite a bit with both methods to see all of the different ways that Legacy can format your information. If you do enter addresses in the location field, when you are on the Master Location List (View > Master Lists > Location) you will want to sort from Right to Left instead of Left to Right (the default) so that your locations will sort the way you need them to. I personally like to sort this way even though I don't put addresses in the location field. Be aware that if you collaborate with other researchers using non standard data entry could pose a problem. You will face this same dilemma if you are syncing to FamilySearch.
You will need to make a similar decision with some of your custom events, especially residence events. You can add an address to the address field for that event or you can add the physical address to Description field of the event. Again, the way you choose will impact how your reports will read and you really need to spend some time playing with this. Whichever way you choose the most important thing is to be consistent with your data entry. Pick one method and stick to it.
The formatting options for events are in two places. Open the Report and then go to Report Options > Include Tab and then you will see an Event Options button over on the right. Also go to Reports Options > Format Tab and you will see the Event Narrative Format button.
In Working With Addresses Part III we will go over Repository Addresses and now they impact your Sources and the To-Do List.
Find tech tips every day in the Facebook Legacy User Group. The group is free and is available to anyone with a Facebook account.
For video tech tips check out the Legacy Quick Tips page. These short videos will make it easy for you to learn all sort of fun and interesting ways to look at your genealogy research.
Michele Simmons Lewis, CG® is part of the Legacy Family Tree team at MyHeritage. She handles the enhancement suggestions that come in from our users as well as writing for Legacy News. You can usually find her hanging out on the Legacy User Group Facebook page answering questions and posting tips.